Frequently Asked Questions
We have put together a list of useful resources for you below. To quickly jump to the section you’re interested in, choose one of the following links:
Birth Certificate FAQs || Marriage Certificate FAQs || Death Certificate FAQs || Divorce / Decree Absolute FAQs || Apostille FAQs || Deed Poll FAQs || Other FAQs
Birth Certificate FAQs
What is a Birth Certificate?
A birth certificate is an official document that records a person’s birth in a specific country.
In the UK, birth certificates come in long-form and short-form versions. The long-form birth certificate is required for most official applications and is now the standard document, as the short-form version is being phased out.
A ‘copy’ of a birth certificate is a full certified copy of an entry of birth showing details of the parents and it is this that is valid for official purposes.
Yes, we can supply overseas birth certificates where the location was once a British territory, or if the event was registered with a British consulate.
Yes, one of the requirements to complete your passport application is to supply a full birth certificate.
Why might I need a UK birth certificate?
There are several important legal and administrative reasons why you may need a UK birth certificate.
A birth certificate may be required when:
- The certificate has been misplaced or is lost
- A certificate has not been received
- A short certificate was issued at the time of birth
- Applying for a passport
- Applying for a driving licence
- Registering for childcare, school or university
- Marriage or civil partnership
- Applying for government benefits or pensions
- Proof of nationality
- Inheritance and probate matters
- Tracing family history or genealogy
- Obtaining replacement identity documents
- Immigration and visa applications
Who can apply for a British passport?
To apply for a British passport, you must meet specific eligibility criteria and provide documents that confirm your identity. This usually includes a UK birth certificate or adoption certificate, along with other supporting documents.
What nationality do I need to be to apply for a British passport?
You must hold one of the following statuses:
- British Citizen
- British Subject
- British Overseas Citizen
- British Overseas Territories Citizen
- British National (Overseas)
- British Protected Person
If you have misplaced or lost your Irish birth certificate and require a replacement, you can order an official, certified copy online.
If you have misplaced or lost your UK birth certificate and require a replacement, you can order an official, certified copy online.
How do I get a long birth certificate?
A quick way to order a replacement UK long birth certificate is through UK Document Services.
Our online order form is simple to complete, and our team will cross-check the information you provide against official records to help prevent delays caused by avoidable errors.
Long vs Short Birth Certificate. What’s the Difference?
A long-form birth certificate (also called a “full” certificate) includes the parents’ details, whereas a short-form certificate does not.
Long or short birth certificate – which one do I need?
If you are ordering a replacement UK birth certificate, you can usually choose between the short or long format. However, in most cases it makes far more sense to request the long version.
This is because the long version includes full details and the long birth certificate is more widely accepted and is more commonly requested by government departments than the short form.
In addition, the UK government is gradually phasing out short birth certificates, so ordering a long birth certificate is the safest option. It can be used for a wide range of legal and official purposes, including passport and visa applications.
What is an adoption birth certificate?
In the UK, once an adoption is completed, an Adoption Order is granted and the child’s details are entered into the Adopted Children Register. A new birth certificate is then created in the child’s adoptive name, which replaces the original birth certificate.
The original birth certificate is no longer treated as a legal document. It is sealed and securely held by the General Register Office (GRO), with access limited to the GRO and a small number of authorised individuals.
The updated certificate is known as an adoption birth certificate. It is a legal document confirming that the adoption has taken place and showing the names of the adoptive parent(s). It also confirms that the adoptive parent(s) are now the child’s legal parent(s).
You may need this certificate for various purposes, including applying for a child’s first passport.
You can order a replacement adoption certificate online in the same way you would order a birth certificate. The adoption certificate serves the same purpose as a birth certificate and supersedes the original birth certificate.
What information does an adoption birth certificate include?
An adoption birth certificate will usually contain:
- Full adoptive name
- Date of birth
- Sex of the child
- Place of birth (if known)
- Name(s) of the adoptive parent(s)
- Address and occupation of the adoptive parent(s)
- Date of the Adoption Order and entry into the Adopted Children Register
How do I order a replacement adoption birth certificate?
You can request a certified replacement adoption birth certificate through several channels.
Although it is possible to order one through official government services, processing can sometimes take longer than expected. In some cases, applications may be rejected if the information provided does not match the records.
UK Document Services can help you order a replacement adoption birth certificate quickly and easily. Our online application form takes only minutes to complete, and our specialist team will cross-check the information you provide against official databases. This helps identify and correct any errors before submission, allowing your order to move through the process as smoothly as possible.
UK Document Services can help you. Order your replacement adoption birth certificate today – simply complete our online order form to get started.
An original birth certificate, which is issued within 12 months of the date of birth, is issued at the time of registration. If this original is lost, misplaced or stolen, then it is unfortunately gone for good. Any future certificates will be a ‘certified copy’, which is a copy of the original entry (or extract) made in the Official Registers.
What does “certified copy” mean?
A certified copy is an official document issued by the registry office, confirming it is a true and authentic copy of your original birth certificate. It is not a photocopy and holds the same legal validity as the original document.
A replacement UK birth certificate can be used as legal identification for many purposes, including opening a bank account, applying for a mortgage, obtaining a licence, or enrolling a child in school.
At UK Document Services, we specialise in removing red tape and delivering your certificate quickly and securely. Whether your original birth certificate has been lost or damaged, we can arrange a certified copy promptly, with a range of service speed options to suit your needs.
A full birth certificate includes the full name at birth, date of birth, place of birth and parents’ details. A short birth certificate does not have the parents’ details included.
What is a long birth certificate?
A long birth certificate is the full version of a UK birth record and is often described by government departments as the “official” certificate.
It contains more detailed information than the short version, including the child’s full name, date and place of birth, the date and location of registration, the date the certificate was issued, and the signature of the registrar. It also includes the parents’ full names and occupations.
A birth certificate by itself is usually only considered proof of citizenship but not proof of identity. This is because it is issued without a photograph or any identifying features.
One of the most common reasons for requiring a replacement birth certificate is that the original certificate has been mislaid or lost. We are able to supply a replacement birth certificate which is a fully certified copy. It is suitable for all official purposes.
How do I obtain a Replacement Birth Certificate to prove my identity?
Many people don’t realise how important it is to keep their birth certificate safe. If yours has been lost or misplaced, you can easily apply online for a Replacement UK Birth Certificate.
This document is essential because it forms a key part of your proof of identity. In the United Kingdom, certain documents are classified as Primary Identity Documents, and a UK birth certificate is often accepted as one of these.
Primary identity documents are required whenever your identity needs to be verified, such as when applying for or accessing important services. These may include:
- Passport applications
- Current photocard driving licence
- Birth or adoption certificates (where applicable)
- School enrolment
- Sporting enrolment (in some cases)
- Opening bank accounts
Keeping your birth certificate secure, or replacing it promptly if lost, helps ensure you can access these services without delay.
The majority of certificates issued in the UK do not record the time of birth, as such we cannot guarantee that this information will be available. Where the information may be available is on the small ‘baby card’ which may have been issued by the staff at the Maternity Ward stating the baby’s weight, time of birth etc.
Why does my birth certificate not have the time of birth on it?
In the UK, birth certificates do not usually include the time of birth. A standard certificate will typically show only the date and place of birth, along with the parents’ names and occupations. However, some local register offices may offer the option to add the time of birth for an additional fee.
What information do I need to provide to get a replacement birth certificate?
When ordering a replacement birth certificate for yourself or someone else, you will need to provide the following information:
- Place and date of birth
- Full name of the person registered
- Parents’ full names
- Mother’s maiden surname
How do I order a birth certificate?
You can order your replacement birth certificate today by contacting UK Document Services:
- Order online at:
https://www.uk-document-services.co.uk/product/order-a-birth-certificate/ - Phone: 0800 677 1171
- Email: support@uk-document-services.co.uk
- Contact us using the “Contact Us Form” on our website
How much does it cost to obtain a copy of a Birth Certificate?
UK Document Services offers three service levels, so you can choose the option that best suits your needs:
- Standard Service – £31
- Rapid Service – £49
- Priority Service – £65
Your chosen postage method should be added to the above costs.
How long does it take to receive a birth certificate?
Processing times vary depending on the service level you choose.
- Standard Service – dispatch is up to 10 working days
- Rapid Service – dispatch is up to 5 working days
- Priority Service – dispatch is next working day
NB: Delivery time should be added to the stated estimated dispatch date.
Marriage Certificate FAQs
The ‘original’ marriage certificate would have been issued at the time of marriage. If it is lost, then it is unfortunately gone for good. You can order a certified copy of your marriage certificate online.
How do I obtain a replacement copy of a Marriage Certificate?
Applying for a replacement marriage certificate is quick and simple when using a service like UK Document Services. The process can be completed online in just a few steps.
What information do I need to provide to obtain a marriage certificate?
You’ll need basic details about the marriage, including:
- Full names of both parties
- Date of the marriage
- Location where the marriage was registered
Providing extra details, such as the venue and parents’ names, can help improve accuracy. You don’t need to send any physical documents — all information is collected digitally and checked against official records.
Do I need to choose a service level when I order a marriage certificate?
Yes, you can select a service level based on how quickly you need your certificate. Options typically include Standard, Rapid, and Priority services.
How long does processing take for a marriage certificate?
Processing times vary depending on the service level you choose.
- Standard Service – dispatch is up to 10 working days
- Rapid Service – dispatch is up to 5 working days
- Priority Service – dispatch is next working day
NB: Delivery time should be added to the stated estimated dispatch date.
How can I contact UK Document Services?
For more information, you can contact UK Document Services by:
- Phone: 0800 677 1171
- Email: support@uk-document-services.co.uk
- Contact us using the “Contact Us Form” on our website
- Order online at:
https://www.uk-document-services.co.uk
How much does it cost to get a copy of a Marriage Certificate?
UK Document Services offers three service levels, so you can choose the option that best suits your needs:
- Standard Service – £31
- Rapid Service – £49
- Priority Service – £65
Your chosen postage method should be added to the above costs.
Can I choose the service speed?
Yes, when ordering an official copy of a marriage certificate, you can select the service level and cost that works best for you. You only pay for the speed you need, and your order will be processed accordingly.
If you have lost your marriage certificate, or need one for family history purposes, we can obtain a replacement copy for you.
Copies of marriage certificates can be ordered at any point after a marriage has taken place, even if a divorce has been granted.
What information do I need to provide?
You’ll be asked for:
- Full names of both parties
- Date of the marriage (an approximate date is acceptable if unsure)
- Location where the marriage was registered (England, Wales, Scotland, Northern Ireland, Republic of Ireland, or overseas if registered with British authorities)
- Marriage venue (such as a church or registry office)
- Nearest town or city where the marriage took place
Can I get a copy of my Marriage Certificate after Divorce?
Yes, even after a divorce is finalised, you may still need a copy of your marriage certificate for legal, financial, or administrative purposes. You can request a replacement or certified copy if the original has been lost or damaged.
Why might I need a UK marriage certificate?
There are several important legal and administrative reasons why you may need a UK marriage certificate.
A marriage certificate may be required when:
- The certificate has been misplaced or is lost
- A certificate has not been received
- Proof of Marital Status
- Changing your surname on a passport, driving licence, bank account, credit card, utility bill and council tax record
- Applying for a spouse visa – both in the UK and abroad
- Applying for joint financial products – a mortgage, a joint bank account, life insurance or pension plan
- Applying for a divorce
- Claiming benefits or pensions
- Probate and inheritance matters
- Updating wills or next-of-kin details
- Adoption or family law proceedings
- Tracing family history or genealogy research
Why might I need a marriage certificate after divorce?
A marriage certificate is required during the divorce process and may also be needed afterwards for matters such as legal records, pensions, finances, or official applications.
How do I apply for a marriage certificate after divorce?
UK Document Services offers a simple online order process. You’ll just need to complete a form with basic details about the marriage.
How quickly can I receive my replacement marriage certificate?
You can choose from three service speeds:
- Standard Service – Dispatched within 10 working days
- Rapid Service – Dispatched within 5 working days
- Priority Service – Dispatched is next working day
NB: Delivery time should be added to the stated estimated dispatch date.
Is the process complicated?
No, with the right information and a professional service like UK Document Services, obtaining a copy of your marriage certificate after divorce is straightforward and stress-free.
What happens after I submit my order form?
Once your marriage order form is submitted, the team at UK Document Services will review your details. We verify the information against official databases, correct any errors, and fill in any missing details where possible.
How will I receive my marriage certificate?
When your order is complete, your official marriage certificate will be sent to you by Royal Mail (using the service you select) or UPS if you select the courier service.
Why should I use UK Document Services?
Arranging to get married can be complex, but getting a copy of your marriage certificate doesn’t have to be. UK Document Services offers a fast, flexible, and hassle-free service designed to take the stress out of the process.
How do I order a marriage certificate?
You can order your replacement marriage certificate today by contacting UK Document Services:
- Order online at:
https://www.uk-document-services.co.uk/product/order-a-marriage-certificate/ - Phone: 0800 677 1171
- Email: support@uk-document-services.co.uk
- Contact us using the “Contact Us Form” on our website
A marriage certificate produced by the Registrar is signed on high grade paper, containing a watermark, which is visible when the certificate is held up to light. It is this process performed by the Government that ensures the marriage certificate is a certified document and is suitable for official purposes.
Why should I have a certified copy?
You are typically issued one marriage certificate after your wedding. Having a certified copy is useful in case the original is lost or needed for multiple applications at the same time.
If a marriage certificate is misplaced or lost a replacement may be required. A lost certificate does not need to be reported missing or lost to any authority.
How do I order a replacement Marriage Certificate?
UK Document Services makes it simple and stress-free to order a certified replacement marriage certificate. You just need to complete our online order form, which takes only a few minutes.
What information do I need to provide?
You’ll be asked to enter basic details about the marriage, such as:
- The location of the marriage
- The registration office
- Your personal details
No additional documents or photo ID are required — we only use the information you provide on the form.
How does the order process work?
Once you submit your order form and select your preferred service speed, we check your details against official UK records. This helps avoid delays and removes the need for direct contact with the registry office.
Are there different service options available?
Yes, we offer 3 service levels, allowing you to choose how quickly you need your replacement marriage certificate.
- Standard Service – Dispatched within 10 working days
- Rapid Service – Dispatched within 5 working days
- Priority Service – Dispatched is next working day
NB: Delivery time should be added to the stated estimated dispatch date.
How long will it take to receive my certificate?
After your order is processed, we’ll move it forward on your behalf and issue your replacement marriage certificate within the service level you selected.
- Standard Service – Dispatched within 10 working days
- Rapid Service – Dispatched within 5 working days
- Priority Service – Dispatched is next working day
NB: Delivery time should be added to the stated estimated dispatch date.
What is the Serial Number on a UK Marriage Certificate?
A marriage certificate serial number is a unique reference number assigned to each UK marriage certificate. It helps confirm that the certificate is genuine and links it to the official marriage record.
Where can I find the serial number on a UK marriage certificate?
The serial number is usually located in the top right-hand corner of the marriage certificate, close to the certificate number. It typically includes a combination of letters and numbers.
When do I need the marriage certificate serial number?
You may be asked for the serial number when:
- Applying for official documents, such as a passport
- Changing your name after marriage
- Ordering a certified copy of your marriage certificate
- Proving your identity for legal or administrative purposes
Why is the serial number important?
The serial number helps verify that your marriage certificate is authentic and ensures the correct record is located when a replacement or certified copy is requested.
What should I do if I don’t have the serial number?
If you don’t have the serial number, you can still apply for a replacement marriage certificate using other key details, such as names, date of marriage, and location.
Can I get a copy of someone else’s Marriage Certificate?
Yes, in many cases, you can. In the UK, marriage certificates are classed as public records, which means anyone can request a copy, as long as they have the required details to submit an order.
Why might someone request another person’s marriage certificate?
People often request marriage certificates for reasons such as:
- Family history or genealogy research
- Building a family tree
- Helping a relative with documentation
- Confirming historical or legal information
Is it legal to request someone else’s marriage certificate?
Yes, because marriage certificates are public records, it is legal to request a copy. However, you should always be mindful of legal and ethical considerations, especially when using the document for official or personal purposes.
What information is needed to apply?
To request a copy, you will usually need basic details such as the names of the individuals, the date of marriage, and the location where the marriage took place.
Why might I need a Marriage Certificate?
You may be asked for your marriage certificate when applying for things like a passport, bank account, finance, or other official services. It is often used as proof of identity and to confirm a legal name change.
Do organisations accept photocopies of a marriage certificate?
No, most organisations will not accept photocopies. You will usually need an original or certified copy of your marriage certificate.
How do I change my name after marriage?
To change your name after marriage, you’ll need to notify several organisations, including:
- DVLA
- Banks and building societies
- HM Land Registry
- HMRC
- Your employer and pension provider
Each organisation will usually ask to see a certified copy of your marriage certificate.
What documents do I need to notify organisations?
A certified copy of your marriage certificate is usually required to update your name across official records and accounts.
Can I get a copy of my parents’ Marriage Certificate?
Yes, you can request a copy of your parents’ marriage certificate by completing our online order form.
What information do I need to apply?
You’ll need to provide details such as:
- Full names of both parties
- Date and location of the marriage
- Marriage registration location
Do I need to provide ID or additional documents?
No, you don’t need to submit any ID or extra documents. All orders are cross-referenced with official records to verify the information provided.
Why are marriage certificates important for family history?
A marriage certificate records a key moment in a couple’s life and remains valuable long after the wedding. For future generations, it helps complete a family tree, providing insight into relationships, life events, and family connections.
How can a marriage certificate help with ancestry research?
Marriage certificates contain detailed information that can help answer questions about your ancestors’ lives and relationships. They provide essential context that brings names, dates, and places together in one official record.
What information does a marriage certificate include?
A marriage certificate can include:
- Date of marriage
- Place of the ceremony
- Names and ages of both parties
- Occupations and addresses
- Names of witnesses
- Name of the person who conducted the ceremony
These details can be invaluable when tracing family lines.
Can marriage certificates help identify different branches of a family tree?
Yes, marriage certificates often include religious details, the mother’s maiden name, and the names of witnesses or close associates. These clues can help researchers identify extended family members and separate family branches.
How do marriage certificates work with genealogy websites?
Genealogy databases are most effective when used alongside official documents like marriage and birth certificates. These records help verify and connect the information found online.
Can DNA testing replace marriage certificates?
No, DNA testing can reveal ethnic origins and connect you with relatives, but it doesn’t place people in a specific time or location. Marriage certificates provide the historical detail that DNA alone cannot.
Can marriage certificates help with family medical history?
Yes, along with birth certificates, marriage certificates can help confirm identities and relationships, which may assist in building a family medical history. Details such as age, occupation, and location can help identify relatives and confirm family links.
Why should I order a replacement marriage certificate for ancestry research?
A replacement marriage certificate is more than just a document — it’s a reliable source of information that can unlock missing pieces of your family history and support your journey of discovery.
Death Certificate FAQs
If you require an additional copy of a UK death certificate, you can order an official, certified copy online.
Whilst it is not possible to view a death certificate online, it is possible to order a certified copy of death certificate online. UK Document Services can provide a scan of the death certificate which will be emailed to you prior to posting.
Yes, you can get someone’s death certificate if you are able to provide the minimum mandatory information on our online order form.
You can order multiple copies of the same certificate using the ‘number of copies’ control on our order form and can add multiple different certificates to the same order using the ‘add another certificate’ button on the order review page.
Why might I need a UK death certificate?
There are several important legal and administrative reasons why you may need a UK death certificate.
A death certificate may be required when:
- The certificate has been misplaced or is lost
- A certificate has not been received
- Banking and Finances – To close bank accounts, to stop pension payments and apply for widow(er) or survivor benefits.
- Estates and Probate – Apply for probate, transfer or sell property, distribute inheritance to beneficiaries.
- Government and Public Records – Notify HMRC, notify the Department for Work and Pensions (DWP), update the electoral register, close NHS records.
- Insurance and Pensions – To make claims under life insurance, pension schemes, or annuities, to prove entitlement to survivor or dependent benefits.
- Property and Personal Affairs – To transfer or sell property, vehicles, or other assets, to cancel utilities, phone contracts, or tenancy agreements, to notify landlords or mortgage lenders.
- Genealogy or family history research
Whether it’s for legal, personal, or administrative purposes, UK Document Services can assist you in obtaining a death certificate. You can apply for a death certificate for someone else, so there’s no need to send your own ID.
Do I need a death certificate to arrange a funeral?
Yes, in the United Kingdom, funeral directors, cemeteries, and crematoriums legally require a death certificate before funeral arrangements can proceed.
Why should I keep the death certificate after the funeral?
It’s important to keep the certificate safe, as you will need it for a range of legal and financial matters following the funeral.
What legal matters require a death certificate?
You may need a death certificate for:
- Claiming life insurance
- Settling the deceased’s estate
- Applying for a pension or government benefits
- Closing or changing joint bank accounts or financial accounts
Do I need a death certificate to remarry?
Yes, if you remarry in the future, you will need to provide the death certificate as proof that you are legally a widow or widower.
Can a death certificate help with family history research?
Yes, like a marriage certificate, a death certificate can be extremely useful when researching family ancestry. It can provide important details about when, where, and sometimes how a person died, helping to complete your family records.
Who can order a death certificate in the UK?
In the UK, death certificates are considered public records. This means anyone can apply for a copy, provided they have the basic information required to complete the order.
How do I order a death certificate?
You can order your replacement death certificate today by contacting UK Document Services:
- Order online at:
https://www.uk-document-services.co.uk/product/order-a-death-certificate/ - Phone: 0800 677 1171
- Email: support@uk-document-services.co.uk
- Contact us using the “Contact Us Form” on our website
How much does it cost to obtain a copy of a Death Certificate?
UK Document Services offers three service levels, so you can choose the option that best suits your needs:
- Standard Service – £31
- Rapid Service – £49
- Priority Service – £65
Your chosen postage method should be added to the above costs.
How long does it take to dispatch a death certificate to me?
Processing times vary depending on the service level you choose.
- Standard Service – dispatch is up to 10 working days
- Rapid Service – dispatch is up to 5 working days
- Priority Service – dispatch is next working day
NB: Delivery time should be added to the stated estimated dispatch date.
Divorce Certificates / Decree Absolute FAQs
Should you require a copy of a UK divorce certificate, UK Document Services can help. The most effective way to get the ball rolling on this, is for you to order online.
Whilst divorce documents may be referred to using different terminology, they all serve the same purpose as they are suitable for both legal and family history uses.
We do not need any documentation at all. All you need to do is complete the divorce order form, and we will then take over from there. Original divorce certificates do not require a signed release or similar for the order to be processed. Nor does further documentation (e.g. driver’s licence or passport) have to produced. Generally, there will be no special needs for the order to be completed, beyond the initial supplying of information.
A Divorce Decree is also referred to as a Decree Absolute, Divorce Affidavit, Legal Decree, or Divorce Absolute. The terminology may differ, but they all serve the same purpose.
The decree absolute is the final document that you receive when you are divorced.
If you are unsure if your divorce has been finalised, you can carry out a search with the relevant court. The result of the decree absolute search will either produce confirmation that no decree absolute has been issued or a certified copy of the decree absolute will be returned.
Once a divorce is final and a Decree Absolute has been granted by the court, it becomes a public record. Becoming a public record must not be confused with the record being published and available to view online. The majority of divorce records can only be accessed via the court which issued the Decree Absolute.
Why might I need a UK Decree Absolute?
There are several important legal and administrative reasons why you may need a UK Decree Absolute.
A Decree Absolute may be required when:
- Proving that the marriage has dissolved
- Proving your marital status has changed
- Applying for your pension
- Updating identification documents, for example, passport, driving licence, bank and pension records, HMRC or DWP records
- Finalising financial settlements after divorce
- Transferring or selling jointly owned property
- Updating pension providers or insurance policies.
- Closing joint accounts or dividing investments.
- Applying for maintenance or child support adjustments.
- Remarrying or entering a civil partnership.
- Updating wills or inheritance arrangements.
- Claiming or renouncing spousal benefits or pension entitlements.
- Dealing with tax matters.
Once you have been divorced, you are free to marry whomever you so choose, even if you re-marry your original spouse. Please note in this instance you may still be required to prove your marital status if you get remarried.
A Divorce Decree is also referred to as a Decree Absolute, Divorce Affidavit, Legal Decree, or Divorce Absolute. The terminology may differ, but they all serve the same purpose. The decree absolute is the final document that you receive when you are divorced – it finalises the divorce and legally separates yourself and your now-ex-spouse.
Yes, if you have been previously married, you will need to provide evidence that you are no longer married, enabling you to re-marry. You will need the original divorce certificate rather than a mere photocopy. If you do not have the original divorce certificate, you will have to go through the process of obtaining a new copy.
Divorce records are not available online. Once a divorce has been finalised and a Decree Absolute has been issued by the court, it is at this stage it becomes a public record. Becoming a public record must not be confused with the record being published and available to view online. The majority of divorce records can only be accessed via the court which issued the Decree Absolute.
There is no difference between a divorce decree and a divorce certificate, they can also be referred to as a Decree Absolute, Divorce Affidavit, Legal Decree, or Divorce Absolute. The terminology may differ, but they all serve the same purpose. They are suitable for both legal and family history uses.
How do I order a Decree Absolute?
You can order your replacement Decree Absolute today by contacting UK Document Services:
- Order online at:
https://www.uk-document-services.co.uk/product/order-a-divorce-certificate/ - Phone: 0800 677 1171
- Email: support@uk-document-services.co.uk
- Contact us using the “Contact Us Form” on our website
How much does it cost to obtain a copy of a Decree Absolute?
To obtain a Decree Absolute it costs £98.
Your chosen postage method should be added to the above costs.
How long does it take to dispatch a divorce certificate to me?
Standard Service – dispatch is up to 20 working days
Rapid & Priority Services are not available for divorce certificates.
Delivery time should be added to the stated estimated dispatch date.
What is an Article 39 Certificate?
An Art. 39 Certificate is a standard EU form that makes your UK divorce papers valid and legal in EU countries.
This certificate is essential for individuals who have obtained a divorce in the UK and wish to register it in an EU country.
Is Article 39 and a D180 Form the same?
Yes. The Article 39, which is officially known as the Annex I certificate under Article 39 of EU Regulation 2201/2003) is called the D180 form in the UK, therefore they are the same.
When is an Article 39 or D180 needed?
- The UK was part of the EU up until 11pm on 31st December 2020
The Article 39 is needed for divorces BEFORE 11pm on 31st December 2020. - The UK left the EU at 11pm on 31st December 2020.
The Article 39 is not needed for divorces AFTER 11pm on 31st December 2020.
Which countries ask for a Decree Absolute accompanied by an Article 39 Certificate or D180 Form?
While specific requirements can vary by local authority, the following countries frequently request this form for the recognition of UK divorce decrees:
- All EU states except Denmark
- Austria
- Belgium
- France
- Germany
- Greece
- Ireland
- Italy
- Netherlands
- Poland
- Portugal
- Spain
- Sweden
Note – This is not a complete list.
How to request an Article 39 / D180 form from UK Document Services
- To request a D180 form (Article 39 certificate), complete the Divorce Order Form on our website and select the option: “Are you registering a UK divorce in an EU country? If so, an Article 39 Certificate / D180 Form may also be needed.”
- Once we receive your request, we will ask for the necessary details, such as the case number, the names of both parties, and the date the divorce was finalised. We will guide you step by step through completing the D180 before submitting it to the relevant court.
- A judge or court officer will then review, sign, and seal (stamp) both the D180 form and the Decree Absolute.
- Finally, we will send the certified D180 and Decree Absolute to you using your preferred delivery method.
How long does it take to receive the Certified Decree Absolute and the Certified D180 Form?
The Decree Absolute can take up to 20 working days to obtain. You should then allow an additional 20 working days for the D180 form to be reviewed, signed, and sealed by a judge.
How much does an Article 39 cost?
£80
Apostille FAQs
An apostille is simply a certificate of authenticity. An apostille is a certificate that is attached to an official legal document to verify that the signatory on your document is genuine and person who signed your document is a recognised and authorised person of the organisation that issued the document. Each apostille is dated, given a unique reference number and registered.
What is an Apostille?
An apostille is an official certificate that confirms a document is genuine and can be accepted in another country that recognises the apostille system.
The apostille was introduced under the 1961 Hague Convention to simplify the process of legalising documents for international use. The apostille verifies that the signature, seal, or stamp on a document has been issued by a recognised authority. Once attached, the receiving country will usually accept the document as valid without requesting further authentication. A full list of countries that recognise apostilles is available on the HCCH (Hague Conference) website.
If a foreign government requests that your document be “legalised,” this typically means you will need an apostille.
It’s important to note that a document can only be apostilled in the country where it was originally issued. For example, the UK government can only issue an apostille for documents issued within the UK.
An apostille certificate is normally attached to the back of the original document and is embossed with the official stamp of the Foreign, Commonwealth & Development Office (FCDO).
If you require an apostille on a birth, marriage, death or divorce certificate you can simply add this to your order using our secure online order form. There are a number of agencies involved in the process of apostilling a birth, marriage, death or divorce certificate which can feel overwhelming and time consuming. UK Document Services do not require you to complete any additional forms. We will handle any queries on your behalf, and complete the entire process, providing a hassle-free service.
When do you need an Apostille stamp on a birth, marriage, death or divorce certificate?
- Getting married abroad
- Applying for dual citizenship
- Registering a birth overseas
- Handling legal or residency matters in another country
How can I get an apostille certificate quickly?
UK Document Services offers a fast and straightforward way to secure an apostille birth, marriage, death, or divorce certificate. Simply complete our online order form to request a certified replacement certificate and select the apostille service as part of your order.
We provide a range of service options and pricing levels, allowing you to choose the speed and support that best suits your needs.
How much does it cost for an Apostilled Birth, Marriage or Death Certificate?
- Standard Service – £118
- Rapid Service – £136
- Priority Service – £152
Your chosen postage method should be added to the above costs.
How much does it cost for an Apostilled Divorce Certificate / Decree Absolute?
Standard Service – £185
Your chosen postage method should be added to the above costs.
How long does it take to dispatch Apostilled Birth, Marriage and Death Certificates?
- Standard Service – dispatch is up to 17 working days
- Rapid Service – dispatch is up to 12 working days
- Priority Service – dispatch is up to 8 working days
NB: Delivery time should be added to the stated estimated dispatch date.
How long does it take to dispatch an Apostilled Decree Absolute?
Standard Service – dispatch is up to 27 working days.
NB: Delivery time should be added to the stated estimated dispatch date.
Depending on who the birth certificate is being presented to, will determine if an apostille is required. We would always suggest asking the organisation who is requesting the birth certificate, whether an apostilled document is required.
The apostille stamp is a certificate of authenticity, which is also known as legalisation or legalising a document.
What is an Apostilled Birth Certificate?
A birth certificate is an official document that records a person’s birth in a specific country. In the UK, birth certificates are issued in both short and long versions and are often required for a wide range of official applications and legal processes.
In some circumstances, however, a standard certificate is not enough. You may need an apostilled birth certificate if you are using the document overseas. An apostille stamp confirms that the document is genuine and recognised internationally.
How do I order an Apostilled Birth, Marriage, Death Certificate or Decree Absolute?
You can order your Apostilled Birth, Marriage, Death Certificate or Decree Absolute today by contacting UK Document Services:
- Order online at:
https://www.uk-document-services.co.uk/apostille-service/ - Phone: 0800 677 1171
- Email: support@uk-document-services.co.uk
- Contact us using the “Contact Us Form” on our website
Deed Poll FAQs
What can I use a Deed Poll for?
When changing your name you will need to update all your official records and documents to your new name, such as driving licence, passport, medical records etc. In order to achieve this you will need to prove that you have changed your name. The way in which you prove this is by presenting a Deed Poll, which is a legal contract made and executed especially to formalise a change of a person’s name, which is the documented evidence that is required to amend your personal records to your new name.
When changing your name by Deed Poll, you will be required write to everyone, enclosing your evidence of name change in the form of a Deed Poll and request that all records are changed to the your new name as detailed on the Deed Poll document.
Once you have changed all of your records and documents to your new name, please store your Deed Poll in a safe place as you may require it for future use, for example, you want to apply for a passport or get married in which case you will need to produce your Deed Poll together with your birth certificate.
Deed Polls can be executed by any British citizen aged 16 years or over regardless of which country they reside in. Where children are under 16 years of age, parents can apply on behalf of their children.
Can I apply for a Deed Poll?
UK Deed Poll can provide a Deed Poll for any British citizen regardless of which country they reside in.
To order your own Deed Poll you must be a minimum of 16 years or older. A parent can order a Deed Poll on behalf of their child under 16, however will require consent from everyone that has parental responsibility for the child.
Parental responsibility for a child means that you are responsible for, and have the right to be consulted about, the child’s health, education, religion and welfare, therefore to change a child’s name, those with parental responsibility must consent to the name change.
There are some instances where a child’s name can be changed without the consent of both parents. If you are the mother/father and the other parent with Parental Responsibility is absent or their whereabouts is unknown or you have good reason for not contacting them, you will be required to submit a letter of consent along with your executed Deed Poll document.
The letter of consent will need to be produced alongside the Deed Poll document as organisations and government departments will not allow a child to be known by another name without confirmation that everyone with parental responsibility has consented to the name change.
We do not currently offer Deed Poll services to Foreign Nationals & Asylum Seekers.
Can I change my child’s name?
A child’s name can be legally changed by Deed Poll whereby everyone who has parental responsibility (PR) for the child consents to the child’s change of name. If your child is 16 or over they will need to apply for their own Deed Poll using the adult Deed Poll order form.
If you are the mother/father and the other parent with Parental Responsibility is absent or their whereabouts is unknown or you have good reason for not contacting them, you can apply for a Deed Poll but you need to support your executed Deed Poll document with a letter of consent, which should include information about what reasonable measures you have taken to contact the absent parent – for example, writing to the their last known address or contacting relatives and friends of the absent parent etc.
While a Deed Poll may be issued for a child where the applicant does not have the consent of everyone with parental responsibility, there is no guarantee that it will be accepted by all organisations.
As long as you are a British Citizen and live within the United Kingdom, you can have your Deed Poll witnessed by any person that is at least 18 years of age and knows you whilst being independent of you, for example not your partner, relative or someone who shares the same address with you. Suitable witnesses may include friends, neighbours or work associates.
If you are British Citizen and live overseas, you will need to have the signing of your Deed Poll witnessed by a notary public or Solicitor, however we would strongly suggest that you check with the consular services section of your country of residence’s Embassy or High Commission to ascertain what protocol should be followed.
Who will I need to tell about my name change?
Once you have signed, dated and had your Deed Poll document witnessed, you must notify companies, organisations and government departments which hold your personal information on file. Some organisations will allow you to inform them by sending the deed poll to them by post while some (your bank, for example) may ask that you bring the original deed poll to them in person.
Companies, organisations and government departments you need to notify of your name change are entirely dependent each individual’s personal circumstances however as a general guide we would suggest that you contact the following:
- Employer
- Bank or Building Society
- Mortgage provider
- Loan/credit card providers
- Your doctor
- DVLA (to update your license and vehicle registration document),
- Identity and Passport Service
- HMRC (for tax and national insurance records)
- Mobile and landline phone service provider
- Internet service provider
- Local authority (for council tax and electoral roll)
- Car insurance provider
- Pension and or Life insurance provider
- Local Police Force
Note: You will be required to inform your local police force of your legal name change if you have outstanding criminal cases against you or if you are required to be registered on the Violent and Sex Offender Register under the Sexual Offences Act 2003.
Will my Deed Poll change my birth certificate?
There are very few incidences where a birth certificate can be amended. This is due to them being considered as historical documents which were drawn up correctly at the time they were issued. Therefore a Deed Poll will not result in your birth certificate being changed in any way to reflect the name change within the Deed Poll document.
Should you wish to have your child’s forename changed, this can be done directly with the Register Office where the birth certificate was originally issued. This can only be done in instances where the new name was given to the child either in baptism or by regular use within twelve months of the birth being registered. Information on the correct forms and procedures to follow can be found at the Registry Office concerned with the birth.
With regards to changing a child’s surname on their original birth certificate this is more difficult to achieve however If both parents of the child were not married at the time, and the child’s birth was registered without the father being present, you can apply directly to the registry office at any time to have the birth certificate updated to include the father’s details and change the child’s surname to that of the father.
If the natural parents of a child marry each other at any time after the registration of their child’s birth, they can apply directly to the registry office to have the birth re-registered and the names of both the mother’s and child’s surname to that of the father/husband.
Is there a Government Deed Poll office?
Many people believe that deed polls are issued by an official government department or agency, however there is no official or government-approved deed poll service. Each and every website that offers deed polls is owned by a private company or individual, with whom have no affiliation with or endorsement from the UK government.
There is no official or Government issuer of deed polls in the UK as a Deed Poll is a specific type of legal document or contract and as such any suitably trained company is permitted to correctly prepare and issue them. As such Deed Poll documents provided by UK Deed Poll are accepted by all organisations within the UK.
Will I need to pay to have my documents updated?
Most companies and organisations will amend your records without charge upon presenting the executed Deed Poll document. However you will need to reapply for your passport and driving licence in your new name which entails additional expense.
I am getting divorced, can I revert to my maiden name?
You can change your surname and or title back to your maiden name or the name you were using before you were married at any time. This can be upon separation or whilst divorce proceedings are taking place, you do not have to wait for the divorce to be finalised, however in this instance a Deed Poll would be required and executed (signed and witnessed).
Once a divorce has been finalised and a decree absolute has been granted, it is sometimes possible for a divorced woman to revert to her maiden name without the need for a Deed Poll if her decree absolute certificate and marriage certificate (which shows her maiden name) are accepted as documentary evidence of her change of name.
In cases where your decree absolute and marriage certificate are not accepted as the necessary documentary evidence, then a Deed Poll will be required to change your name. By providing a Deed Poll, the change of name will be recognised and accepted without question.
What restrictions are there on Name changes by Deed Poll?
UK Deed Poll will not accept any Deed Poll orders for names that:
- does not include at least one forename and one surname;
- is impossible to pronounce;
- includes numbers or symbols
- includes punctuation marks that do not have a phonetic significance. However, you can have a hyphen to link forenames or surnames (for example, if you want a double-barrelled name) and an apostrophe in the case of surnames like O’Brien;
- is vulgar, offensive or blasphemous;
- promotes criminal activities;
- promotes racial or religious hatred;
- promotes the use of controlled drugs or includes the generic or slang name for them;
- ridicules people, groups, government departments, companies or organisations;
- may result in others believing you have a conferred or inherited honour, title, rank or academic award, for example, a change of first name to Sir, Lord, Laird, Lady, Prince, Princess, Viscount, Baron, Baroness, General, Captain, Professor or Doctor etc.
- exceeds the maximum number of characters allowed in a name (250 characters, including spaces, for forenames (i.e. first name and middle names) and 50 characters, including spaces, for a surname).
With the exception of the above restrictions, you can change your forenames, surname (or both), add names, remove names or rearrange your existing names. You can change your name at any time and for any reason provided it is not for deceptive or fraudulent purposes or for the avoidance of an obligation.
How long will it take for me to get my Deed Poll Document?
We offer a standard service where by the Deed Poll document is despatched within 5 working days and a priority service where the Deed Poll document is dispatched the same day if ordered by 2.00pm.
Upon receipt of your Deed Poll document, you will need to execute the document (sign, date and having your signing witnessed). From that point the whole process of changing your name will may take you at least two weeks, as the process will be not complete until you have notified record holders (government departments, companies and organisations that hold your name records) of your name change by showing them your Deed Poll document.
Changing your name (or your child’s name) by Deed Poll is a three-step process and the time it takes will vary according to the following:
- How you apply (and the delivery service you request)
- How long you take to execute the Deed Poll
- How long you take to notify record holders of your name change
Can I prepare my own Deed Poll?
People can draw up their own Deed Poll documents, however a Deed Poll must contain certain declarations, without the correct content your Deed Poll document will not be accepted by organisations and government bodies. We would always suggest that a Deed Poll document is drawn up by suitably trained person or company.
What is an enrolled Deed Poll?
Contrary to popular belief, there is no central register of name changes in the United Kingdom. Deed Polls are not registered anywhere unless they are “enrolled” i.e. lodged for safe keeping, in the Close Rolls of the Chancery (from 1851 to 1902) and from 1903, in the Enrolment Books of the Supreme Court of Judicature, which is located within the Royal Courts of Justice in the Strand, London.
Enrolling a Deed Poll provides a public record of a person’s name change and since 1914 the details of the name change are published in either the London Gazette or Belfast Gazette.
There is no real advantage to enrolling your deed poll other than to provide a public record of your name change as there is no difference in the effectiveness of the Deed Polls that we issue and Enrolled Deed Polls (both will get all official documents and records changed to a new name).
For further information regarding enrolling your Deed Poll, please visit:
https://www.justice.gov.uk/courts/rcj-rolls-building/queens-bench/enforcement
Or call the Royal Courts of Justice on 0207 947 6000
Other FAQs
The UK has voted Brexit. On 23rd June 2016 the UK decided to leave the EU and on 23rd March 2017, Article 50 was triggered.
If at the time of your birth, one of your parents was an Irish citizen (even if they themselves were not born in Ireland), then you can apply for Irish citizenship, and therefore entitled to apply for an Irish passport. Many applications are made through a grandparent who was born in Ireland.
GRO or General Register Office is known for civil registrations of events such as births, stillbirths, marriages, deaths, civil partnerships and adoptions. There are three main GRO offices in the United Kingdom: one for England and Wales, one for Northern Ireland and one for Scotland.
Somerset House is most associated with supplying a certified copy of a Birth, Marriage or Death certificate. In 1837, when civil registration began, the Registrar General of the General Register Office was based in Somerset House.
From 1st June 2015 there are new requirements for children travelling to or from the Republic of South African ports of entry. All minors need the consent of their parents and upon request need to produce a valid passport and an unabridged birth certificate.